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Pick the busywork you want gone.

The TrueTask Digital estimator lets you tap the jobs that eat your week: calls, quotes, scheduling, follow-ups, and invoices. Your monthly price updates as you go.

No time saved, no bill.

Quick start options: 5-service starter, Popular full build, or Start empty.

Choose your services

Everyday services show the time they could save each week. Large builds show their monthly price.

Lead response

  • Missed-call text-back. Miss a call while you're on a job? They get a text back right away.
  • Immediate lead acknowledgment. Every new lead hears from you in seconds, day or night.
  • Lead qualification form. A short form sorts real jobs from tire-kickers before you pick up the phone.
  • Automatic lead routing. New leads go to the right person or crew on their own.
  • 10-minute untouched-lead alerts. If no one has answered a lead in 10 minutes, you get a ping.
  • Booking links. Customers pick a time that works for them. No phone tag.
  • AI phone receptionist. Answers calls, takes the details, and books the job when you can't pick up.
  • Call recording review. Calls get checked so you can see what was missed or what went wrong.

Quotes & sales

  • Quote pipeline management. See every open quote and where it stands, all in one place.
  • Automatic follow-up sequences. Quotes get followed up on their own until the customer answers.
  • High-value quote alerts. Big quotes get flagged so you can call those first.
  • Accepted-quote handoff. When a customer says yes, the job gets set up for the crew.
  • Declined-quote survey. Lost a quote? A quick question tells you why.
  • Custom instant-estimate calculator. Customers get a ballpark price on your site, built on your own numbers.

Booking & scheduling

  • Service-specific calendars. Each kind of job gets its own calendar and time slots.
  • Confirmation workflows. Customers confirm the visit ahead of time, so you get fewer no-shows.
  • Appointment reminders. Texts and emails remind customers before you show up.

Jobs & crew

  • Missing-information detection. Flags jobs missing an address, photo, or detail before the crew rolls out.
  • Finished-job closeout. When a job is done, the photos, notes, and next steps get wrapped up.
  • Custom crew portal. One page where your crew sees their jobs, notes, and what's next.

Money

  • Automatic invoice sending. Invoices go out when the job is done. Not three weeks later.
  • Past-due reminders. Friendly reminders go out on late bills, so you don't have to chase them.
  • Receipt and payment-status updates. Customers get receipts and payment updates on their own.
  • 90-day overdue-invoice recovery campaign. Old unpaid bills get a steady push for 90 days.

Reputation & repeat work

  • Review requests. Happy customers get asked for a review at the right time.
  • Poor-feedback alerts. Hear about an unhappy customer before they post about it.
  • Referral asks. Good customers get asked who else could use your help.
  • Service reminders. Customers get told when it's time for their next service.

Support & optimization

  • Monthly workflow improvements. Each month we fix what's slow and set up what's next.

Large builds

Bigger, more complex builds. Shown with their monthly price.

  • QuickBooks synchronization. Jobs, invoices, and payments flow into QuickBooks. No more typing it all in twice.
  • Weather-delay workflows. Rain day? Customers and crews get moved and told, without you making 20 calls.
  • Historical appointment migration. We move your old appointments into the new system so nothing gets lost.
  • Daily lead-leak summary. Each morning, see which leads slipped through yesterday and who still needs a call.
  • Seasonal reactivation. Past customers get a nudge before their busy season, so the work comes back to you.
  • Priority Automation Support. You go to the front of the line when something breaks or needs a change.

Your build

Your build shows your monthly total, an estimated one-time build cost, and how many everyday services and large builds you picked. A typical first build has 5 everyday services. A typical full build has 3 large builds. You can email your build to TrueTask Digital, copy the summary, or print it.

Time saved is an estimate, not a promise. The monthly total is your recurring TrueTask price. The one-time build estimate depends on how complex each service is to set up. Final pricing depends on software access, data quality, locations, and message volume. Third-party software, phone, SMS, AI usage, and transaction fees are not included.

Questions about the estimator? Email bd@truetaskdigital.com.

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